Director
Noor Fadhilah Binti Salehuddin
Director of Management Services Division
Objectives
- To establish effective governance of management services to support and coordinate management actions and decisions.
- To ensure an efficient organisational administrative management system that supports the Corporation’s strategies and is managed systematically.
- To safeguard the security of personnel, documents, buildings and assets of the Corporation.
Functions
Administration, Building, and Corporation Members Management Section
Assets, Store and Vehicle Section
Administration, Building, and Corporation Members Management Section
- To manage the management system, including opening and registering new files, closing old files and the disposal of files.
- Secretariat for the Department Joint Council Meetings (frequency: 4 times a year).
- Secretariat for the Management Sector Meetings.
- Secretariat for the Management Meetings (frequency: monthly).
- To manage records, memos and internal or external correspondence distribution.
- To handle service contracts for copier machines, including monthly rental claims, meter readings and other related tasks in all SWCorp offices.
- To manage office cleaning service contracts.
- To oversee attendance via the MyAttendance System.
- To prepare annual budget estimates for the Division.
- To manage bookings for meeting rooms, discussion rooms, Dewan Lestari and the auditorium at SWCorp Headquarters via the e-Booking system.
- To monitor general security around the Division.
- To oversee cleanliness of the SWCorp Headquarters building.
- To manage newspaper supply subscriptions for SWCorp Headquarters.
- To oversee contracts for water filter machines at SWCorp Headquarters and State Offices.
- To manage the Management Services Division storeroom at the basement level of SWCorp Headquarters.
- To coordinate building audits for MSC Malaysia Designated Premises Self-audit Exercise.
- To prepare Property Stock Reports for submission to the National Property Information Centre (NAPIC).
- To administer building management, including:
i. aspects related to office space rental extension matters
ii. early termination of lease agreements;
iii. processing rent increment requests;
iv. managing applications for new office spaces;
v. office renovation requests;
vi. managing the administration of office space rental contracts; and Secretariat for Building Lease Committee Meetings (frequency: at least 4 times a year). - To manage pest control service contracts at SWCorp Headquarters.
- To oversee the preparation of building insurance policies and claims for SWCorp Headquarters.
- Secretariat for Corporation Member Meetings (frequency: at least 4 times a year).
- To assist the Ministry of Local Government Development (KPKT) in the appointment, extension, and termination of Corporation Members’ services:
- to provide the necessary information and documents regarding appointment, extension and termination of service;
- to issue appointment letters;
- to manage MACC integrity screenings for new and extended appointments; and
- to issue letters of appreciation to Corporation Members who have completed their service.
- To handle matters related to Corporation Members.
- To manage eligible allowances for Corporation Members.
Assets, Store and Vehicle Section
- Asset management according to the Government’s Asset Management Procedures through the Asset Management Monitoring System (SPPA):
i. processing asset receipt and registration;
ii. managing asset utilisation, storage and inspection;
iii. overseeing asset maintenance;
iv. managing asset disposal through tender sales, quotations, auctions, scrap sales, gifts, destruction and other methods deemed appropriate; and
v. managing asset losses and write-offs. - Store management according to the Government Store Management Procedures:
- managing the supply of office equipment stock in the store;
- managing the store control aspects, including the process of preparing catalogues and item codes; production and receipt; inspection, disposal, loss and write-off; as well as preparing store management reports; and
- regulating data and preparing overall records through the Store Management System.
- Secretariat of the Government Mobile Asset Management Committee Meeting (JKPAK) (Meeting frequency: 4 times a year).
- To prepare reports to be presented at the Finance and Accounts Management Committee (JPKA) Meeting.
- To manage staff vehicle bookings via the e-Booking system.
- To review daily and routine inspections of SWCorp vehicles.
- To manage regular maintenance of SWCorp vehicles.
- To manage daily driver duties.
- To manage SWCorp vehicle accidents and prepare accident reports.
- To manage monthly fuel and Touch N Go payments for vehicles.
- To oversee vehicle maintenance for repair complaints and spare part replacements.
- To renew road tax and insurance for SWCorp vehicles.
- To inspect the cleanliness and sanitation of SWCorp vehicles.
- To implement matters related to the Public Sector Conducive Ecosystem (EKSA).
- To execute Zero Waste Office (PESIS) initiatives.
- To manage security staff, including the Malaysia Volunteers Corps Department (RELA).
- To manage SWCorp staff ID cards.
- To manage the Key Room at SWCorp Headquarters.
- To recommend Building Assessment Tax payments to the Finance Division.
- To manage SWCorp’s REUZ Band.
- To oversee lease contracts for childcare centres (TASKA) and vending machines at Level G.
- To manage matters related to parking at MLCP.